Exhibitor Resources

Thank you for exhibiting at the 2023 ISPE Annual Meeting & Expo!

Below you will find essential information for planning your exhibit. Please check back often as the Exhibitor Information will be updated as information and resources become available. 

Exhibitor Newsletters

Find relevant and timely exhibitor information in the current copy of the exhibitor newsletter.

  • Coming Soon

Exhibit Space Set-up & Hours

  Sunday, 15 October  Monday, 16 October   Tuesday, 17 October  Wednesday, 18 October 
Set-up  0800 - 1700 0800 - 1500    
Membership Meeting and Awards Lunch., Location TBD    11:30 - 1345    
Expo Hall Open   1700 - 1900 0915 - 1615 0900 - 1300
Welcome Reception (Exhibit Hall Opening)   1700 - 1900    
Break in Expo Hall     0915 - 1015 0900 - 1100
The Publication Lounge   1700 - 1900 0915 - 1615 0900 - 1300
Lunch in the Expo Hall     1145 - 1345  
Break in Expo Hall     1515 - 1615  
Tuesday Night Celebration (Offsite- Mob Museum)     1900 - 2200  
What Happens in the Expo Hall, Stays in the Expo Hall Reception        1115 - 1300
Break-down        1300 - 1800

Important Dates & Deadlines

September 15 Discount price deadline for custom Shepard rentals
  Exhibitor appointed contractor notification deadline
  First day for warehouse deliveries without a surcharge
September 21 Hotel discount rate expires or until the room block is full 
September 25 Discount price deadline for standard Shepard orders 
October 6 Exhibitor badge registrations, guest pass registrations, cancellations, and substitution deadline
October 9 Last day for warehouse deliveries without a surcharge
October 13 Last day for warehouse deliveries
October 15 First Day Freight Can Arrive at Show Site
Exhibitor Move-in from 0800-1700
October 16 Exhibitor Move-out from 0800-1500
October 18 Exhibitor Move-out from 1300-1800 (breaking down of exhibits prior to 1300 is not permitted) 

Exhibitor Packages

The following items are included in the expo hall packages.

Booth Packages:

All booth packages include the following:

  • 8’ high backwall drape, 3’ high sidewall drape (grey)
  • One 6’x2” skirted table
  • 7" x 44" cardstock identification sign
  • Two side chairs
  • One waste basket
  • Company listing on the 2023 ISPE Annual Meeting and Expo mobile app
  • Welcome reception, lunch, and networking breaks held in Expo Hall
  • Three complimentary exhibitor badges for access to Expo Hall only
  • Two additional exhibit staff badges available for purchase ($150 each)
  • Option to upgrade exhibit staff to a $500 Full education conference registration
  • 10 free exhibit hall guest passes

Important Notes:

Additional expenses associated with the exhibit, including lights, phone, carpeting, electrical connections, additional furnishings, etc., will be the responsibility of the exhibitor.

Electric/Power to exhibit spaces is NOT included. Any exhibitor that needs power at their booth will need to place an order with the vendor. Order forms can be found in Shepard’s Exhibitor Kit.

The exhibit hall is not carpeted. Exhibitors Will need to purchase floor covering for their booth. 

Exhibition Forms

Your source for 2023 ISPE Annual Meeting and Expo exhibitor forms and resources.

Shepard Exhibitor Kit

  • Shipping and Material Handling
  • Furnishings & Decor
  • Carpet
  • Booth Cleaning and Disinfecting Services
  • Shields & Barriers
  • Graphics & Signs
  • Labor Rules & Regulations
  • Electrical, internet, plumbing, and technical services
  • Convention Center Exhibitor Guidelines, Information and Regulations
  • Food and/or Beverage Distribution Requests

Exhibition Rules and Regulations

Advertising & Marketing

Start promoting your products and services to the pharmaceutical and biopharmaceutical decision makers attending the 2023 ISPE Annual Meeting and Expo Conference.

Pre-show promotions are an effective way to drive attendance to your exhibit. Graphics are available for your use on your website, eblasts, flyers, and advertisements to promote your participation at the 2023 ISPE Annual Meeting and Expo Conference. There are also sharable links to your booth and directory listing available in your Exhibitor Dashboard. Look for the 'Share Your Show Presence' tile.

Social Media

Use the official conference hashtag in your social media marketing efforts and your message will be retweeted in ISPE’s Twitter feed.

2023 ISPE Biotechnology Conference on Twitter #ISPEAM23. Get Social!


Join conference attendees and other exhibitors at planned networking events.

Your exhibitor badge includes:

  • Welcome Reception in Expo Hall
  • Continental Breakfast in Expo Hall
  • Lunches in Expo Hall
  • What Happens in the Expo Hall, Stays in the Expo Hall Reception 

Important Information