Thank You for Exhibiting at the
2018 ISPE Annual Meeting & Expo

Below you will find essential information for planning your exhibit. Please check back often as the Exhibitor Information will be updated as information and resources become available.

Exhibitor Newsletters

Find relevant and timely exhibitor information in the current copy of the exhibitor newsletter. Each edition will be posted here for easy reference.

June Newsletter
July Newsletter
August Newsletter


newsletter-Oct         October  

Exhibit Space Set-up & Hours

3 Nov
4 Nov
5 Nov
6 Nov
Exhibitor Move-In 0800 - 1700 0800 - 1330    
Expo Hall Open   1700 - 1900 1000 - 1600 1000 - 1600
Exhibitor Move-Out       1600 - 1900
Shepard Load-Out       1600 - 2359

Important Dates & Deadlines

  • Exhibit Early Bird Pricing Ends
    Exhibit balance payments due (100% of Exhibit Space fee)
    Exhibit cancellation deadline for 50% refund (No refunds will be provided after this date)
  • Exhibitor directory listing deadline for inclusion in the printed onsite guide
  • Exhibitor badge registrations, cancellations, and substitution deadline
  • Exhibitor appointed contractor notification deadline
    Discount price deadline for custom Shepard rentals
    First day for warehouse deliveries without a surcharge
  • Hotel discount rate expires
  • Electric Advanced Rate Order, Water and Compressed Air Advanced Rate Order, Wired Internet Advanced Rate Order, and Audio Visual Meeting Room Advanced Rate Order Deadlines
  • Discount price deadline for standard Shepard orders
    Exhibitor spotlight video submissions deadline (if applicable)
  • Last day for warehouse deliveries without a surcharge
  • Last day for warehouse deliveries
  • First day freight can arrive at show facility
    Exhibitor Move-in from 0800-1700
  • Exhibitor Move-in from 0800-1330 (all exhibitors must be set up by 1330)
  • Exhibitor Move-out from 1600-1900 (breaking down of exhibits prior to 1600 is not permitted)

Exhibitor Packages

The following items are included in the expo hall packages.

10’x10’ Booth Package:

  • 8’ high backwall drape, 3’ high sidewall drape (Blue/Black)
  • One 6’x30” skirted table (blue)
  • 7" x 44" Cardstock Identification Sign
  • Two side chairs
  • One waste basket

Table Top Package:

  • One 6’x30” skirted table (blue)
  • Backwall drape (blue/black)
  • 7" x 44" Cardstock Identification Sign
  • Two side chairs
  • One waste basket
  • Carpeting

Important Notes:

  • 10x10 Booths (or Larger)
    The expo hall is not carpeted; however, the aisles will be carpeted in Eclipse (Blue/Black). 10x10 or larger booth spaces are NOT carpeted, but floor covering is REQUIRED and should be ordered through Shepard. If the booth floor is not covered by NOON prior to hall opening, show management will have carpet installed in 10x10 or larger booths at the exhibitor's expense.

    The order form is available in the exhibitor kit.
  • Table Top Exhibit Space
    Table top exhibit spaces will be carpeted by show management.  Electric/Power to exhibit spaces is NOT included. Any exhibitor that needs power at their booth will need to place an order with the vendor.

Exhibition Forms

Bookmark this page for easy reference as forms will be added as they become available including exhibitor kit, lead retrieval, audio/visual order form, etc.

Advertising & Marketing

Start promoting your products and services to the pharmaceutical and biopharmaceutical decision makers attending the 2018 Annual Meeting & Expo.

Online Exhibitor Listing Enhancements

Gain more exposure during the ISPE Annual Meeting & Expo by adding an Enhanced Listing, Premium Listing, or Show Highlights to your MapYourShow listing. Each option offers a unique opportunity for attendees to learn more about your products or services before and during the conference. Learn more about the Online Exhibitor Listing Enhancements options and upgrade your listing by contacting Alisa Pachella or Doug Whittemore today!


Pre-show promotions are an effective way to drive attendance to your exhibit. There are graphics available for your use on your website, eblasts, flyers, and advertisements to promote your participation at the 2018 Annual Meeting & Expo.

Social Media

Use the official conference hashtag in your social media marketing efforts and your message will be retweeted in ISPE’s Twitter feed.

2018 Annual Meeting & Expo on Twitter #ISPEAM. Get Social!


Join delegates and other exhibitors at planned networking events.

Your exhibitor badge includes:

  • Keynote Sessions
  • Welcome Reception in Expo Hall
  • Lunches in Expo Hall

A la carte events available for purchase:

Learn more & Register

Important Information